Notice is given that the 47th Annual General Meeting of Victorian Farmers Federation (ACN 079 980 304) (VFF) will be held at:
- Date of Meeting: Thursday, 19 February 2026
- Time of Meeting: 10:00am
- Place of Meeting: Level 4, Farrer House, 24 Collins Street, Melbourne
ATTENDANCE
Members will be able to attend the AGM in person. All Members wishing to attend will be requested to pre-register. Please click here to register.
Members are requested to arrive at least 20 minutes prior to the start of the meeting in order to complete the sign in process.
The VFF welcomes the participation of Members in the Meeting. Members who attend the Meeting will be provided with an opportunity to ask questions of the Board and the External Auditor.
Only Members or proxyholders attending in person will be able to vote at or ask questions during the AGM.
VOTING AND ATTENDANCE ELIGIBILITY
All financial voting members entered on the Register of Members of the VFF as of 4:00pm (AEST), on Monday, 16 February 2026 will be entitled to attend and vote at the VFF Annual General Meeting, either in person or by proxy. Please note that members in the Associate (Bronze) category do not hold a vote. Please contact the VFF to upgrade your membership category if needed.
ITEMS OF BUSINESS
The items of business should be read in conjunction with the Accompanying Documentation.
The Accompanying Documentation forms part of this Notice of Meeting.
The business of the VFF Annual General Meeting will be:
1. Minutes of the 46th VFF Annual General Meeting held on 19 February 2025
- Resolution 1
To consider and, if thought fit, pass the following resolution:
“That the minutes of the 46th VFF AGM held on 19 February 2025 be accepted as an accurate reflection of the meeting.”
2. President’s Report
3. CEO’s Report
4. Chair of Risk, Audit and Finance Committee Report
5. Receive and consider the 2025 VFF Financial Report. (Note: there is no requirement for Members to approve the financial report)
6. Confirmation of Appointment of Auditor for 2025
- Resolution 2
To consider and, if thought fit, pass the following resolution:
“That the appointment by resolution at the 2025 AGM of DFK Kidsons Partnership as auditor of VFF and its controlled entities for the financial year ending 30 September 2025 is confirmed.”
7. Appointment of Auditor for 2026
- Resolution 3
To consider and, if thought fit, pass the following resolution:
“That DFK Kidsons Partnership be appointed as auditor of VFF and its controlled entities for the financial year ending 30 September 2026.”
8. Proposed updates to the VFF Constitution
- Resolution 4
To consider and, if thought fit, pass the following resolution as a special resolution:
“That, for the purposes of section 136(2) of the Corporations Act 2001 (Cth), clause 28.1.1 of the Constitution and for all other purposes, approval is given for the Constitution to be amended by:
(a) Inserting a new clause 10.6.3 immediately after clause 10.6.2 as follows:
“10.6.3 If the Board appoints a Special Skills Director in accordance with clause 10.6.1(c), the Voting Members must confirm the appointment of that Special Skills Director at The Federation’s next Annual General Meeting. If the appointment is not confirmed in accordance with this clause 10.6.3, the person ceases to be a Director at the end of that Annual General Meeting.”
(b) [Inserting a new clause 10.7.7 immediately after 10.7.6 as follows:
“10.7.7 If at an Annual General Meeting no Special Skills Director is standing for re-election under clause 10.7.2 or 10.7.3, and more than one Special Skills Director is appointed to the Board, the Special Skills Director who has been in office the longest since last being elected will retire, but will be eligible for re-election at the Annual General Meeting. Between Special Skills Directors who were elected on the same day, the Special Skills Director to retire will be decided by lot, unless the relevant Special Skills Directors agree otherwise.”]
(c) Inserting the words “which subject to clause 10.8.3 will be” into clause 10.8.3 as follows:
“10.8.3 In the event of a vacancy in a Special Skills Director position, the position shall be filled at the discretion of the Board, which subject to clause 10.6.3 will be for the remainder of the Special Skills Director’s term. The person filling the vacant position will be eligible to stand for that position as a new candidate at the end of the vacancy term.”
- Resolution 5
To consider and, if thought fit, pass the following resolution as a special resolution:
“That, for the purposes of section 136(2) of the Corporations Act 2001 (Cth), clause 28.1.1 of the Constitution and for all other purposes, approval is given for the Constitution to be amended by:
(a) Inserting a new clause 25.1.2 immediately after 25.1.1 as follows:
“25.1.2 Any Director who holds the office of President or Vice President and ceases to be a Director of The Federation for any reason, whether under this Constitution or in accordance with the Corporations Act, will automatically cease to hold the office of President or Vice President upon vacating the position of Director.”
9. Other Business
The Accompanying Documentation can be downloaded at the links below, and comprises:
(a) Minutes of the 46th VFF Annual General Meeting
(b) Proposed Constitutional Changes – Explanatory Memorandum
(c) The current Constitution of the Victorian Farmers’ Federation, last amended 2016
(d) VFF and Controlled Entities- Annual Report- 30.09.2025
PROXY INFORMATION
Members entitled to vote at the Meeting may appoint a proxy to participate and vote on their behalf. Proxy forms and eligibility criteria for the 2026 AGM are available online here.
ACCESSING AGM DOCUMENTS
In addition to the Accompanying Documentation noted above as part of this notice, further documentation will be available on this page in advance of the meeting.
- VFF Annual Report 2024/25
All Accompanying Documentation and further documentation (except the VFF 2026 AGM Proxy Form) will also be available in hard copy at the meeting.